We are seeking a remote Digital Marketing Specialist to support and execute day-to-day digital marketing initiatives for a growing business. This role focuses on content creation, social media management, campaign execution, analytics tracking and website optimization to drive brand awareness, engagement, and lead generation. The ideal candidate is a hands-on marketer who can balance creativity with data-driven decision-making, work independently, and consistently deliver results across multiple channels.

Work schedule:

• Full-time or part-time (flexible based on client needs)
• Monday to Friday
• Working hours aligned with US business hours

Responsibilities:

• Plan, execute, and optimize digital marketing campaigns across social media, email, and web channels
• Create and manage content for social media platforms, blogs, and marketing campaigns
• Monitor and analyze campaign performance using analytics tools; prepare reports and recommendations
• Manage social media calendars, posting schedules, and audience engagement
• Coordinate email marketing campaigns including list management, content creation, and performance tracking
• Support SEO initiatives including keyword research, on-page optimization, and content updates
• Maintain and update website content using CMS platforms (e.g., WordPress, Squarespace, Webflow)
• Collaborate with internal teams or clients to align marketing strategies with business goals
• Assist with paid advertising campaigns (Meta, Google, or LinkedIn) as needed
• Stay updated on digital marketing trends, tools, and best practices

Qualifications:

• Bachelor’s degree in Marketing, Communications, Business, or a related field 
• 2 years of experience in digital marketing or related role
• Proficiency with social media platforms, content tools, and analytics
• Basic understanding of SEO, email marketing, and paid advertising concepts
• Strong written and verbal English communication skills
• Highly organized with strong time management and multitasking abilities
• Ability to work independently in a remote environment and meet deadlines

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

We are seeking a Social Media Content Specialist to create, manage, and optimize engaging content across multiple social media platforms for growing brands. This role focuses on end-to-end content execution - ideation, creation, scheduling, and performance tracking - while ensuring brand consistency and audience engagement. The ideal candidate is creative, detail-oriented, and experienced in producing high-quality social content for diverse industries in a fast-paced, remote environment.

Work schedule:

• Full-time or part-time (based on client needs)
• Monday to Friday
• Working hours aligned with US business hours

Responsibilities:

• Develop and execute social media content strategies aligned with brand voice, goals, and audience
• Create,edit, and publish high-quality social media content including graphics, short-form videos, and captions
• Manage content calendars to ensure consistent and timely posting across platforms
• Collaborate with internal teams or clients to align content with broader marketing campaigns
• Ensure all content strictly follows brand guidelines and platform best practices
• Utilize tools such as Canva, CapCut, Meta Business Suite, and scheduling platforms for content creation and publishing
• Monitor social media trends, platform updates, and competitor activity to keep content relevant and engaging
• Track performance metrics (reach, engagement, growth) and provide insights for optimization
• Engage with audiences through comments, messages, and community interactions as needed
• Suggest and implement creative improvements to enhance content quality and engagement

Qualifications:

• Bachelor’s degree in Marketing, Communications, Graphic Design, or related field
• 2-3 years of experience in social media content creation or social media management
• Proven portfolio demonstrating strong visual, video, and copywriting skills
• Proficiency with content creation and scheduling tools (e.g. Canva, CapCut, Meta Business Suite, Metricool)
• Strong English communication, creativity, and attention to detail
• Highly organized with the ability to manage multiple brands or accounts
• Ability to work independently in a remote, deadline-driven environment
• Familiarity with basic analytics reporting and social media KPIs

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

We are seeking a detail-oriented snd tech-savvy GoHighLevel (GHL) Expert to support growing businesses, coaches, or agencies by building, managing, and optimizing systems with Go High Level.This role focuses on creating scalable funnels, automations, and CRM workflows to support lead generation, client onboarding, and ongoing marketing operations. The ideal candidate has deep hands-on experience with GoHighLevel, a proactive mindset, and the ability to work independently with minimal supervision.

Work schedule:

• Part-time or full-time (based on client needs)
• Monday to Friday
• Working hours aligned with US or UK business

Responsibilities:

• Build, customize and optimize funnels, landing pages, and campaigns within GoHighLevel
• Design, implement, and maintain automation workflows for lead nurturing, bookin, and client follow-ups
• Manage CRM pipelines, custom fields, tags, and lead segmentation
• Configure calendars, forms, surveys, and email/SMS campaigns
• Troubleshoot platform issues, automation errors, and performance gaps within GoHighLevel
• Support while-labeled GoHighLevel  accounts with confidence and accuracy
• Collaborate with clients or internal teams to productize services into repeatable, scalable systems
• Document workflows, campaign setups, and system updates for ongoing optimization
• Take ownership of assigned tasks and proactively recommend system improvements

Qualifications:

• Proven hands-on experience with GoHighLevel (2+ years preferred)
• Strong understanding of funnel strategy, CRM systems, and automation logic
• Experience building end-to-end client journeys within GHL
• Highly organized with strong problem-solving and troubleshooting skills
• Comfortable working independently and managing multiple accounts
• Excellent written and verbal English communication skills
• Experience supporting coaches, consultants, agencies, or service based businesses is a plus
• Bachelor’s degree in Marketing, Business, Communication, or related field preferred 

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Work schedule  

• Part-time, approximately 30 hours per week  
• Monday to Friday  
• Working hours aligned with Pacific Time (PT)

Responsibilities:

- Manage patient scheduling and calendar coordination using internal systems

- Respond to patient inquiries via phone, email, and secure messaging platforms

- Maintain accurate and up-to-date electronic health records (EHR) and patient documentation

- Conduct follow-ups and appointment reminders to ensure patient compliance

- Process online forms, intake documentation, and patient onboarding materials

- Coordinate administrative tasks such as file organization, digital archiving, and data entry

- Support back-office operations, including voicemail review and email triage

- Assist with basic reporting and operational checklists to support practice workflow

- Communicate with medical staff and patients professionally and in accordance with HIPAA guidelines

Qualifications:

- Bachelor’s degree in Healthcare Administration, Nursing, or a related field

- 3+ years of experience as a Virtual Assistant or administrative support in a healthcare environment

- Proficiency with electronic health record (EHR) systems and online scheduling tools

- Familiarity with HIPAA guidelines and data privacy best practices

- Excellent written and verbal English communication skills

- High proficiency in Microsoft 365, Google Workspace, and online form platforms

- Strong organizational skills and attention to detail

- Ability to work independently and manage time effectively in a remote setting

- Preferred: Prior experience in concierge, naturopathic, or integrative wellness practice

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Responsibilities

Client Prospecting & Relationship Management

• Identify and engage potential clients through referrals, personal networks, and company-led campaigns
• Build trust-based, long-term client relationships
• Maintain an active prospect database and sales pipeline

Financial Needs Analysis & Advisory

• Conduct comprehensive financial needs assessments
• Recommend appropriate insurance and financial solutions aligned with client goals and financial capacity
• Clearly explain product features, policy benefits, costs, and obligations

Sales Execution & Policy Servicing

• Present financial proposals professionally and confidently
• Ensure complete and accurate submission of applications
• Coordinate with underwriting and operations teams until policy issuance
• Provide after-sales support and respond to client policy inquiries

Compliance & Professional Standards

• Adhere to ethical selling practices and regulatory guidelines
• Ensure accurate documentation and full client disclosure
• Attend required meetings, trainings, and licensing renewals

Performance & Development

• Achieve key performance metrics, including client meetings, policies submitted and issued, annualized premium production, and client retention
• Maintain accuracy and quality of compliance records
• Participate in ongoing coaching, training programs, and professional certifications

Qualifications

• Open to fresh graduates, career shifters, and experienced professionals
• Bachelor’s degree in Business, Finance, Marketing, or a related field is preferred
• Willingness to obtain and maintain the required insurance license
• Strong interpersonal, presentation, and communication skills
• Self-driven, goal-oriented, and highly motivated
• High ethical standards and client-focused mindset
• Must be based in or near Parañaque or Las Piñas for accessibility to the assigned office

Hiring Notice: This position is for an affiliated company within our group and is not a role with Global Hola. Global Hola is supporting the job posting. The process is handled confidentially, and a recruiter representing the hiring entity will reach out to shortlisted candidates. 

You will operate with a high level of ownership, working directly with leadership to build pipeline, refine messaging, and drive revenue growth. This is a performance-driven role suited for someone who thrives in a startup environment and knows how to turn conversations into signed clients.

Compensation Structure

• Independent contractor role
• Guaranteed base pay plus uncapped commission (10-15% of first month contract value per closed deal [~$150 per deal]) based on closed deals

This role is not for you if…

• You wait for direction instead of taking initiative
• You rely on inbound leads or expect leads to be handed to you
• You are uncomfortable with cold outreach (calls, emails, LinkedIn)
• You need rigid structure or a step-by-step playbook to operate
• You avoid rejection or struggle with consistent follow-ups
• You prefer “safe” targets over aggressive growth goals
• You operate within a fixed scope and resist adapting to business needs
• You are not comfortable making high-volume cold calls daily (50–100+ dials)

We need someone who…

• Thinks like an owner and takes full responsibility for pipeline and results
• Knows how to prospect, qualify, and close in a B2B services environment
• Is comfortable building a book of business from zero
• Understands the outsourcing/BPO space or can ramp up quickly
• Can navigate conversations with founders, operators, and decision-makers
• Moves fast, experiments, and refines messaging based on real market feedback
• Balances persistence with professionalism in follow-ups
• Brings structure where there is none and helps build scalable BD processes
• Is energized by hitting targets and closing deals, not just setting meetings
• Thrives in high-volume outbound environments, especially cold calling

Work Schedule

• Full-time
• Monday to Thursday, 8:00 AM – 5:00 PM CT
• Time zone alignment to U.S. Central Time

Responsibilities

• Proactively source and generate qualified leads through outbound efforts including cold calling, cold email campaigns, and LinkedIn outreach
• Build and maintain a consistent pipeline of prospects across target industries
• Develop and refine outreach messaging, positioning, and value propositions
• Conduct discovery calls, qualify opportunities, and move prospects through the sales funnel
• Own follow-ups across all lead stages (cold, warm, and active opportunities)
• Maintain accurate and up-to-date records in CRM systems
• Collaborate with leadership to refine targeting, pricing strategy, and service positioning
• Document outreach processes, learnings, and playbooks to support scalability
• Track performance metrics and continuously optimize conversion rates
• Close deals and contribute directly to revenue growth

Qualifications

• At least 3–5 years of experience in business development or sales, preferably in BPO, outsourcing, or service-based industries
• Proven track record of generating leads and closing deals through outbound efforts
• Strong experience with cold calling, cold emailing, and LinkedIn prospecting
• Comfortable handling objections and navigating complex sales conversations
• Experience using CRM tools (e.g., HubSpot, Salesforce, or similar platforms)
• Excellent English communication skills, both written and verbal
• Highly self-motivated, disciplined, and results-driven
• Ability to work independently in a remote, startup environment
• Strong organizational and follow-up skills

Internet

50 Mbps download and 25 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

You will operate with a high level of ownership, working directly with leadership to build pipeline, refine messaging, and drive revenue growth. This is a performance-driven role suited for someone who thrives in a startup environment and knows how to turn conversations into signed clients.

Compensation Structure

• Independent contractor role
• Guaranteed base pay plus uncapped commission (10-15% of first month contract value per closed deal [~$150 per deal]) based on closed deals

This role is not for you if…

• You wait for direction instead of taking initiative
• You rely on inbound leads or expect leads to be handed to you
• You are uncomfortable with cold outreach (calls, emails, LinkedIn)
• You need rigid structure or a step-by-step playbook to operate
• You avoid rejection or struggle with consistent follow-ups
• You prefer “safe” targets over aggressive growth goals
• You operate within a fixed scope and resist adapting to business needs
• You are not comfortable making high-volume cold calls daily (50–100+ dials)

We need someone who…

• Thinks like an owner and takes full responsibility for pipeline and results
• Knows how to prospect, qualify, and close in a B2B services environment
• Is comfortable building a book of business from zero
• Understands the outsourcing/BPO space or can ramp up quickly
• Can navigate conversations with founders, operators, and decision-makers
• Moves fast, experiments, and refines messaging based on real market feedback
• Balances persistence with professionalism in follow-ups
• Brings structure where there is none and helps build scalable BD processes
• Is energized by hitting targets and closing deals, not just setting meetings
• Thrives in high-volume outbound environments, especially cold calling

Work Schedule

• Full-time
• Monday to Thursday, 8:00 AM – 5:00 PM CT
• Time zone alignment to U.S. Central Time

Responsibilities

• Proactively source and generate qualified leads through outbound efforts including cold calling, cold email campaigns, and LinkedIn outreach
• Build and maintain a consistent pipeline of prospects across target industries
• Develop and refine outreach messaging, positioning, and value propositions
• Conduct discovery calls, qualify opportunities, and move prospects through the sales funnel
• Own follow-ups across all lead stages (cold, warm, and active opportunities)
• Maintain accurate and up-to-date records in CRM systems
• Collaborate with leadership to refine targeting, pricing strategy, and service positioning
• Document outreach processes, learnings, and playbooks to support scalability
• Track performance metrics and continuously optimize conversion rates
• Close deals and contribute directly to revenue growth

Qualifications

• At least 3–5 years of experience in business development or sales, preferably in BPO, outsourcing, or service-based industries
• Proven track record of generating leads and closing deals through outbound efforts
• Strong experience with cold calling, cold emailing, and LinkedIn prospecting
• Comfortable handling objections and navigating complex sales conversations
• Experience using CRM tools (e.g., HubSpot, Salesforce, or similar platforms)
• Excellent English communication skills, both written and verbal
• Highly self-motivated, disciplined, and results-driven
• Ability to work independently in a remote, startup environment
• Strong organizational and follow-up skills

Internet

50 Mbps download and 25 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

You will operate with a high level of ownership, working directly with leadership to build pipeline, refine messaging, and drive revenue growth. This is a performance-driven role suited for someone who thrives in a startup environment and knows how to turn conversations into signed clients.

Compensation Structure

• Independent contractor role
• Guaranteed base pay plus uncapped commission (10-15% of first month contract value per closed deal [~$150 per deal]) based on closed deals

This role is not for you if…

• You wait for direction instead of taking initiative
• You rely on inbound leads or expect leads to be handed to you
• You are uncomfortable with cold outreach (calls, emails, LinkedIn)
• You need rigid structure or a step-by-step playbook to operate
• You avoid rejection or struggle with consistent follow-ups
• You prefer “safe” targets over aggressive growth goals
• You operate within a fixed scope and resist adapting to business needs
• You are not comfortable making high-volume cold calls daily (50–100+ dials)

We need someone who…

• Thinks like an owner and takes full responsibility for pipeline and results
• Knows how to prospect, qualify, and close in a B2B services environment
• Is comfortable building a book of business from zero
• Understands the outsourcing/BPO space or can ramp up quickly
• Can navigate conversations with founders, operators, and decision-makers
• Moves fast, experiments, and refines messaging based on real market feedback
• Balances persistence with professionalism in follow-ups
• Brings structure where there is none and helps build scalable BD processes
• Is energized by hitting targets and closing deals, not just setting meetings
• Thrives in high-volume outbound environments, especially cold calling

Work Schedule

• Full-time
• Monday to Thursday, 8:00 AM – 5:00 PM CT
• Time zone alignment to U.S. Central Time

Responsibilities

• Proactively source and generate qualified leads through outbound efforts including cold calling, cold email campaigns, and LinkedIn outreach
• Build and maintain a consistent pipeline of prospects across target industries
• Develop and refine outreach messaging, positioning, and value propositions
• Conduct discovery calls, qualify opportunities, and move prospects through the sales funnel
• Own follow-ups across all lead stages (cold, warm, and active opportunities)
• Maintain accurate and up-to-date records in CRM systems
• Collaborate with leadership to refine targeting, pricing strategy, and service positioning
• Document outreach processes, learnings, and playbooks to support scalability
• Track performance metrics and continuously optimize conversion rates
• Close deals and contribute directly to revenue growth

Qualifications

• At least 3–5 years of experience in business development or sales, preferably in BPO, outsourcing, or service-based industries
• Proven track record of generating leads and closing deals through outbound efforts
• Strong experience with cold calling, cold emailing, and LinkedIn prospecting
• Comfortable handling objections and navigating complex sales conversations
• Experience using CRM tools (e.g., HubSpot, Salesforce, or similar platforms)
• Excellent English communication skills, both written and verbal
• Highly self-motivated, disciplined, and results-driven
• Ability to work independently in a remote, startup environment
• Strong organizational and follow-up skills

Internet

50 Mbps download and 25 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

You will operate with a high level of ownership, working directly with leadership to build pipeline, refine messaging, and drive revenue growth. This is a performance-driven role suited for someone who thrives in a startup environment and knows how to turn conversations into signed clients.

Compensation Structure

• Independent contractor role
• Guaranteed base pay plus uncapped commission (10-15% of first month contract value per closed deal [~$150 per deal]) based on closed deals

This role is not for you if…

• You wait for direction instead of taking initiative
• You rely on inbound leads or expect leads to be handed to you
• You are uncomfortable with cold outreach (calls, emails, LinkedIn)
• You need rigid structure or a step-by-step playbook to operate
• You avoid rejection or struggle with consistent follow-ups
• You prefer “safe” targets over aggressive growth goals
• You operate within a fixed scope and resist adapting to business needs
• You are not comfortable making high-volume cold calls daily (50–100+ dials)

We need someone who…

• Thinks like an owner and takes full responsibility for pipeline and results
• Knows how to prospect, qualify, and close in a B2B services environment
• Is comfortable building a book of business from zero
• Understands the outsourcing/BPO space or can ramp up quickly
• Can navigate conversations with founders, operators, and decision-makers
• Moves fast, experiments, and refines messaging based on real market feedback
• Balances persistence with professionalism in follow-ups
• Brings structure where there is none and helps build scalable BD processes
• Is energized by hitting targets and closing deals, not just setting meetings
• Thrives in high-volume outbound environments, especially cold calling

Work Schedule

• Full-time
• Monday to Thursday, 8:00 AM – 5:00 PM CT
• Time zone alignment to U.S. Central Time

Responsibilities

• Proactively source and generate qualified leads through outbound efforts including cold calling, cold email campaigns, and LinkedIn outreach
• Build and maintain a consistent pipeline of prospects across target industries
• Develop and refine outreach messaging, positioning, and value propositions
• Conduct discovery calls, qualify opportunities, and move prospects through the sales funnel
• Own follow-ups across all lead stages (cold, warm, and active opportunities)
• Maintain accurate and up-to-date records in CRM systems
• Collaborate with leadership to refine targeting, pricing strategy, and service positioning
• Document outreach processes, learnings, and playbooks to support scalability
• Track performance metrics and continuously optimize conversion rates
• Close deals and contribute directly to revenue growth

Qualifications

• At least 3–5 years of experience in business development or sales, preferably in BPO, outsourcing, or service-based industries
• Proven track record of generating leads and closing deals through outbound efforts
• Strong experience with cold calling, cold emailing, and LinkedIn prospecting
• Comfortable handling objections and navigating complex sales conversations
• Experience using CRM tools (e.g., HubSpot, Salesforce, or similar platforms)
• Excellent English communication skills, both written and verbal
• Highly self-motivated, disciplined, and results-driven
• Ability to work independently in a remote, startup environment
• Strong organizational and follow-up skills

Internet

50 Mbps download and 25 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Work schedule  

• Schedule is TBA
• 20 hours per week with potential to scale to full-time
• Monday to Friday
• Singapore time zone

Responsibilities: 

• Develop and implement content marketing strategies aligned with our overall marketing objectives.
• Create high-quality, engaging, and SEO-friendly content for various channels, including blog posts, articles, website copy, social media posts, email campaigns, and case studies.
• Conduct thorough research on industry trends, target audience needs, and competitor content to identify content gaps and opportunities.
• Collaborate with internal stakeholders to gather information and insights for content creation.
• Optimize content for search engines and ensure consistency with brand voice, style, and messaging.
• Manage content distribution channels, including website, blog, social media platforms, and email newsletters.
• Monitor and analyze content performance metrics, such as website traffic, engagement, and conversions, and provide recommendations for optimization.
• Prepare regular performance reports (weekly/monthly) with actionable insights and recommendations for optimization.
• Track ROI of content initiatives and campaigns, linking performance to business goals and budget utilization.
• Stay up-to-date with industry trends and emerging content marketing techniques to drive innovation and continuous improvement.
• Collaborate with cross-functional teams, including design, digital marketing, and product marketing, to align content with overall marketing initiatives.
• Assist in developing content marketing calendars and schedules to ensure timely delivery of content.
• Maintain a strong understanding of our target audience, industry, and market trends to create relevant and impactful content.
• Contribute to the development and execution of content marketing campaigns and initiatives.
• Ensure all content adheres to brand guidelines, quality standards, and legal requirements.

Qualifications:

• Bachelor's degree in Marketing, Communications, Journalism, or a related field.
• Proven experience in content marketing roles, with a strong portfolio showcasing diverse content types and styles.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Solid understanding of content marketing principles, SEO best practices, and digital marketing concepts.
• Proficiency in content management systems (CMS), social media platforms, and email marketing tools.
• Familiarity with content analytics tools, such as Google Analytics, to measure and report on content performance.
• Strong research skills and the ability to gather information from various sources.
• Creativity and the ability to generate unique content ideas that resonate with target audiences.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Collaborative mindset with excellent interpersonal skills to work effectively with cross-functional teams.
• Self-motivated, proactive, and resourceful, with a passion for continuous learning and professional growth.

Other requirements:

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

30 Mbps download and 10 Mbps upload

Accessories

Webcam

Noise-cancelling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

We are seeking a highly proactive Executive Assistant / Operations Assistant to support the Chief Growth  Officer of a fast-growing technical water treatment company. 

This is not a traditional task-based assistant role. The right person will not simply wait for assignments or  complete one-off administrative requests. This role is designed for someone who can learn the executive’s  priorities, identify recurring needs, create simple systems, and take ownership of follow-through. 

Success in this role means reducing open loops, improving organization, protecting the executive’s time,  and turning repeated administrative work into dependable routines. The ideal candidate is organized,  responsive, detail-oriented, and comfortable operating in a fast-paced technical business where priorities  can shift quickly. 

Key Outcomes 

Within the first 90 days, this person should be able to: 

• Take ownership of recurring calendar management, inbox support, meeting scheduling, travel  coordination, follow-up tracking, and administrative workflows. 
• Convert repeated tasks into rituals, checklists, reminders, or simple operating systems. Reduce the number of ad hoc administrative items the executive has to personally manage. Proactively identify what needs to happen next rather than waiting for detailed instructions. Create a reliable weekly rhythm for reviewing priorities, open tasks, upcoming meetings, pending  responses, and follow-up items. 

Responsibilities 

Executive Support & Time Management 

• Manage and organize the executive’s calendar, including scheduling meetings, coordinating  appointments, and protecting focus time. 
• Review upcoming meetings and help ensure the executive is prepared with necessary context,  documents, agendas, and follow-up items. 
• Coordinate travel, reservations, logistics, and related details as needed. 
• Help prioritize the executive’s time by identifying conflicts, inefficiencies, and opportunities to streamline  the schedule. 

Inbox, Communication & Follow-Up Management 

• Monitor and organize email correspondence to help maintain timely communication and reduce inbox  clutter. 
• Draft, organize, or flag emails and responses as appropriate. 
• Track follow-up items from emails, meetings, calls, and internal conversations.
• Ensure delegated items do not get lost and are followed through to completion. Maintain a system for pending replies, open decisions, and outstanding action items. 

Systems, Rituals & Process Ownership 

• Identify repeated tasks and convert them into recurring workflows, checklists, reminders, or calendar based rituals. 
• Build and maintain simple systems that improve organization, visibility, and accountability. Assist in keeping task management tools, CRM items, files, notes, and recurring processes organized. Proactively suggest improvements to reduce administrative friction and prevent repeated manual work. Own recurring administrative routines without requiring repeated prompting. 

Business & Project Support 

• Support the Chief Growth Officer with research, coordination, and administrative preparation for  business development, sales, customer meetings, and technical projects. 
• Conduct research on companies, contacts, markets, industries, or technical topics as needed. Help prepare meeting notes, agendas, summaries, action item lists, and follow-up communication. Coordinate details across internal team members, vendors, customers, and partners. Assist with document organization, spreadsheet updates, proposal preparation, and other project  support tasks. 

Ideal Candidate Profile 

The ideal candidate is someone who: 

• Notices patterns and turns them into systems. 
• Follows through without being chased. 
• Is comfortable reminding, nudging, and keeping others accountable. 
• Can manage both routine administrative work and shifting priorities. 
• Communicates clearly and professionally. 
• Is highly organized but practical, not overly complicated. 
• Can work independently and make reasonable judgment calls. 
• Understands that the goal of the role is to create leverage for the executive, not just complete assigned  tasks. 

Qualifications 

• Prior experience as an Executive Assistant, Operations Assistant, Virtual Assistant, Chief of Staff  support role, or similar administrative role. 
• College degree preferred, ideally in Business, Marketing, Communications, Engineering, or a related  field. 
• Excellent written and verbal English communication skills. 
• Strong calendar, inbox, task management, and organizational skills. 
• Ability to manage multiple priorities in a fast-paced environment. 
• Strong research skills with the ability to gather, organize, and summarize information quickly. High proficiency with digital productivity tools such as Google Workspace, Microsoft Office, calendar  tools, email platforms, spreadsheets, CRM systems, and project management tools. Experience supporting executives, business owners, sales leaders, or technical teams is preferred. Ability to handle confidential information with discretion and professionalism. 

Tools & Systems 

• Experience with some or all of the following is helpful:
• Gmail / Google Workspace 
• Microsoft Office / SharePoint 
• HubSpot or similar CRM 
• Basecamp, Asana, Monday, ClickUp, or similar project management tools 
• Calendly or similar scheduling tools 
• Excel / Google Sheets 
• AI tools such as ChatGPT for drafting, research, summarization, and organization 

What This Role Is Not 

This role is not a passive administrative position where every task will be assigned step-by-step. 

The person in this role must be comfortable taking initiative, creating structure, and asking, “How can I make this easier next time?” A strong fit will be someone who wants to become a trusted operating partner and  help create order around a busy executive. 

Other requirements:

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

30 Mbps download and 10 Mbps upload

Accessories

Webcam

Noise-cancelling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Job summary

We are seeking a detail-oriented Virtual Assistant to support the daily operations of our client, an established trucking company operating a fleet of approximately 30 semi-trucks across the United States. Your primary responsibility will be to handle administrative tasks such as email management, filing, onboarding support, and maintaining organized systems, enabling smooth business operations.

Work schedule

• Full-time, 40 hours per week
• 8am to 5pm Central US Timezone

Responsibilities

• Manage daily email correspondence, including drafting, responding, organizing, and prioritizing messages effectively. 
• Organize and maintain electronic filing systems, ensuring all vehicle documents and equipment files are updated, accurate, and readily accessible. 
• Assist in the pre-onboarding and onboarding processes of new drivers, ensuring all necessary documentation and information is collected and recorded efficiently. 
• Ensure consistent follow-up and follow-through on tasks assigned by the client, proactively identifying and addressing any operational needs. 
• Support the client with general administrative tasks, system organization, and operational record-keeping. 
• Coordinate effectively with existing dispatch teams and other operational staff to support efficient fleet management. 

Qualifications

• Proven experience in administrative support, virtual assistance, or a similar role, preferably within the trucking, logistics, or transportation industry.
• Exceptional organizational and time-management skills with meticulous attention to detail.
• Strong written and verbal communication skills, capable of drafting clear, concise emails and managing correspondence professionally.
• Comfortable quickly learning and managing new software tools and business systems.
• Reliable, proactive, and able to work independently while maintaining strong collaboration with remote team members.
• Bachelor’s degree in Business Administration, Logistics, Transportation Management, or related field preferred.

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

This role will begin with a focus on email management, inbox organization, contact management, and workflow optimization. Over time, responsibilities may expand to include calendar management, administrative procedures, project management, client service support, marketing, social media, and research.

The ideal candidate is a proactive, highly organized professional who can take ownership of workflows, recommend best practices, build structure, and operate with discretion in a fast-paced professional services environment.

Work Schedule:

• Schedule is TBA
• 20 hours per week with potential to scale to full-time
• Monday to Friday
• US Pacific Business Hours

Responsibilities

• Recommend tools, systems, and best practices to help the firm streamline workflows and scale administrative support
• Manage and organize a high-volume inbox, including triaging emails, prioritizing client and congressional communications, and tracking required follow-ups
• Convert emails into action items, calendar events, reminders, and task management entries so important items do not get lost
• Organize, de-duplicate, and maintain contact lists, including client contacts, congressional staff contacts, and political or volunteer event lists
• Coordinate and manage the executive’s calendar, including scheduling, meeting preparation, agenda support, and routine client touchpoints
• Track important public sector events, policy conferences, fly-ins, and relevant client or delegation deadlines
• Create SOPs, administrative procedures, and workflow documentation for recurring tasks and future team support
• Support travel booking, out-of-office procedures, billing administration, contract organization, and other administrative tasks
• Recommend and help manage task or project management tools to track client requests, deadlines, deliverables, and follow-up items
• Set up and manage Google News alerts related to clients, delegations, funding opportunities, and relevant policy issues
• Support client service activities, including maintaining client snapshots, tracking funding wins, coordinating Zoom briefings, and organizing project materials
• Assist with marketing and business development tasks, including LinkedIn content, website updates, proposal content, testimonials, branded materials, and competitive research
• Conduct research as needed, including tracking RFPs, LDA reports, municipal updates, client board meetings, council activity, and potential client opportunities
• Maintain discretion and professionalism when handling confidential communications, client information, and sensitive stakeholder relationships

Qualifications:

• Minimum 2 years of experience supporting executives, founders, senior leaders, or professional services firms
• Experience with inbox management, calendar management, contact management, and administrative systems
• Strong written and verbal English communication skills with excellent attention to detail
• Proven ability to prioritize competing tasks, follow through, and prevent important items from slipping through the cracks
• Comfortable recommending tools, creating SOPs, documenting workflows, and improving administrative processes
• Experience working remotely and collaborating across time zones with high reliability and accountability
• High level of professionalism, discretion, and confidentiality
• Familiarity with public affairs, government relations, consulting, public sector clients, congressional offices, hospitals, or municipal government is a plus
• Experience with marketing, LinkedIn, research, project management, CRM/contact management tools, or AI productivity tools is a plus

Tools & Software:

The ideal candidate should be comfortable with or able to quickly learn tools such as Microsoft 365, Outlook, Gmail, Google Workspace, Apple Calendar and Contacts, Zoom, LinkedIn, Google Alerts, task management software, CRM/contact management tools, and AI productivity tools.

Equipment Requirements:

Computer/laptop Processor: Intel Core i5 or higher RAM: 8GB or higher Storage: 256GB SSD or higher Operating System: Windows 10 or newer, or macOS Display: 13-inch or larger screen with 1920x1080 resolution or higher preferred Battery Life: Minimum of 8 hours preferred

Internet Minimum 10 Mbps download and 5 Mbps upload with a stable connection

Accessories Webcam Noise-canceling headset with microphone

Work setup Professional/presentable background Quiet and distraction-free workspace